Facilities Coordinator

Your role in our team

We are seeking a skilled and proactive Facilities Coordinator to support the operation, maintenance and safety of our scientific research laboratories. The successful candidate will play a critical role in ensuring that all laboratory systems, equipment, and facilities meet the high standards required for cutting-edge scientific research.

Your key responsibilities will include:

Maintenance and Repairs:
– Support the coordination and management of routine maintenance, troubleshooting, and repairs of laboratory equipment and building infrastructure.
– Monitor and ensure proper functioning of utilities such as gas, water, and electricity in laboratory and office areas, reporting any issues to landlord or relevant service provider.
– Provide facilities management support on planned building service activities and supporting with reactive issues that may arise.
Facility Upkeep:
– Assist in the maintenance of a clean and functional laboratory environment, adhering to health, safety, and environmental regulations.
– Work closely with lab support to help manage waste disposal processes in compliance with local and institutional standards.
Equipment Management:
– Assist with the onboarding, installation, PAT testing and asseting of newly purchased capex equipment, liaising with lab users, health and safety and finance to ensure a smooth introduction.
– Coordinate with vendors for servicing and procurement of lab equipment and supplies.
– Oversee and track service contracts, in close communication with equipment owners and finance team.
– Host engineers when on site, liaising with equipment owners for final communication and repair resolution, with minimal impact to daily laboratory operations and associated scientific projects.
Health and Safety:
– Maintain up-to-date documentation for safety checks, risk assessments, and incident reports.
– Support with implementation of SOPs, risk assessments and work instructions where required.
Support Research Operations:
– Work collaboratively with research staff to support experiments requiring facility adjustments.
– Manage the inventory of laboratory materials and equipment.
– Assist with lab support team with daily service provision if required.
– Support with the management and supply of lab gases.
– Ability to be on call if required in the event of a Facilities emergency.

You…

• Have a BTEC or diploma in a scientific or technical/engineering subject (or equivalent experience).
• Have a can do attitude, flexible and approachable with excellent organisation, communication and relationship building skills.
• Are comfortable with this role involving standing 60% of the time and potentially lifting heavier items.

With essential experience in…

• Previous facilities role, with a focus on R&D facilities or equivalent experience.
• Equipment management processes.
• Understanding of the laboratory environment.
• Strong written and verbal communication skills.

…and possibly…

• Laboratory support experience.
• Knowledge of Health, Safety and environmental requirements related to delivery of the assigned tasks, including manual handling awareness, legionella awareness, etc.
• Knowledge of Facilities Management Software (Equipment Management focus).
• Fixed Asset lifecycle process.
• ISO Equipment Management.